| QUESTION | ANSWER |
| A. Am I required to file my updated registration statements electronically? | No. This is an additional option to filing your reports by mail or fax. If you choose to file your form electronically, please do NOT mail or fax the hard copy you print. If you file your form by fax or mail, please do NOT file it electronically. |
| B. Can I register as a lobbyist or employer online? | No. At this time, we do not have the capability for filing initial registrations online. |
| C. Where do I find my log in ID and password? | If you are currently registered with the Kentucky Legislative Ethics Commission, you should have received your log in ID and password by email. If you have not received it, please contact Donnita Crittenden or Lori Smither at the Commission office at 502-573-2863. |
| D. The first time I logged in, I was asked to change my password. What are the requirements of the new password? | The password must be a minimum of four characters in length; it must contain at least one lower case letter, one upper case letter, one number digit and one special character (e.g. Password$1). At some point, you will be required to change your password again. The system will prompt you when this is necessary. |
| E. As an EMPLOYER, how do I electronically file an expense report? | After you log into the system, you must select the reporting period for which you are filing. Please review your contact information for accuracy. All changes to your contact information must be emailed or faxed to the Commission office (even if you have contact information changes, this will not affect the filing of your report online). Complete your form as directed and submit your report. After submitting your report, you will be prompted to print or save a copy for your records. State law requires you to keep copies of your reports and receipts for two calendar years. This will also be your record that you filed your report online.
NOTE: Employers who are also registered as legislative agents are not required to file a separate legislative agent updated registration statement. Therefore, you will only receive one log in ID number as the employer. |
| F. How do I electronically terminate my status as an EMPLOYER? | After you log into the system, you must select the reporting period in which you are terminating. Please review your contact information for accuracy. Select “yes” you are terminating as an employer. Enter your date of termination and complete your form as directed and submit your report. This report must be filed within 30 days of your termination date. |
| G. As a LEGISLATIVE AGENT, how do I electronically file an expense report? | After you log into the system, you must select the employer name AND reporting period for which you are filing. Please review your contact information for accuracy. All changes to your contact information must be emailed or faxed to the Commission office (even if you have contact information changes, this will not affect the filing of your report online). Complete your form as directed and submit your report. After submitting your report, you will be prompted to print or save a copy for your records. State law requires you to keep copies of your reports and receipts for two calendar years. This will also be your record that you filed your report online. To file a report for multiple employers, simply repeat these steps. |
| H. How do I electronically terminate my status as a LEGISLATIVE AGENT? | After you log into the system, you must select the employer AND reporting period in which you are terminating. Please review your contact information for accuracy. Select “yes” you are terminating as a legislative agent. Enter your date of termination and complete your form as directed and submit your report. This report must be filed within 30 days of your termination date. |
| I. What information must be included in my filing? | The new online filing system is set up like the paper version of our forms. Any information you filed on paper will now be included in your online report. For example, each bill or resolution lobbied, any expenses, expenditures, and financial transactions must be included on the statement. |
| J. The electronic filing system says “invalid date” when entering a date. Why? | The LEC electronic filing system requires the date to be in MM/DD/YYYY format. |
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